Article
1
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NAME
AND PURPOSE
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SEC
1
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The
name of this club shall be Pennsylvania Snowseekers snowmobile club, Inc.
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SEC
2
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The
purpose of the Pennsylvania Snowseekers is to serve the interest of
snowmobile owners, to defend such owners against discriminatory
legislation and burdensome taxation, to stimulate a greater interest in
snowmobiling among all local outdoor enthusiasts, to provide a medium for
the exchange of snowmobiling information, to own or to lease property for
clubs uses, and to develop more adequate trails.
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ARTICLE
2
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MEMBERSHIP
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SEC
1
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Membership
in the club shall consist of (4) four classes:
a)
Regular membership
b)
Social membership
c)
Inactive
d)
Associate Membership
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SEC
2
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Regular
membership is open to family and single enthusiasts residing in Allegheny,
Armstrong, Beaver, Butler, Lawrence, Mercer, Venango, Washington and
Westmoreland counties.
a)
Family membership shall consist of parents, (1) one of which is
(21) twenty-one years of age or older and their children, until the
children reach their 21st birthday, except as noted in Section
2d below.
b)
Single membership shall consist of any persons (21) twenty-one
years of age or older.
c)
Each regular membership is entitled to (1) one vote.
d)
Children of family members may join as individual members upon
reaching (21) twenty-one years of age or marry, and will not require to
pay the initiation fee, if membership application is filed within (30)
thirty days after 21st birthday or after marriage.
e)
A withdrawal card may be requested by children of regular members
upon reaching (21) twenty-one years of age, or after marriage, or a
maximum period of (5) five years, at a fee of $10.00 per year. After such
time, if not already reinstated, a registered letter shall be sent by the
secretary notifying the individual that he or she has (30) thirty days
from date of receipt to request reinstatement as a regular member. During
this period of withdrawal, the use of the club facilities shall be the
same as a non-member.
f)
Subject to the approval of the Board of Directors, members can
apply for a withdrawal card for $5.00 per year for personal reasons such
as finances. During this period, the privileges of regular membership
shall be forfeited. Max. – (5) five years.
g)
Members in good standing moving out of the (9) nine county area can
automatically request withdrawal to inactive membership for $10.00 per
year. During this period, the privileges of regular membership shall be
forfeited.
h)
Children of a deceased club member may join as a regular member
upon reaching (21) twenty-one years of age and will not be required to pay
the going initiation fee.
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SEC
3
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Social
membership shall consist of any individual (21) twenty-one years of age or
older. The Board of Directors may establish the qualifications and rights
of social members.
a)
Any Social membership shall not receive share in any of the club
monies or property if the club reorganizes or disbands.
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SEC
4
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Application
for regular membership shall be made in the following manner:
a)
A prospective member must attend (1) one regular business meeting
and (1) one club sanctioned activity weekend at the Highland Haven
clubhouse.
b)
A prospective member must own a snowmobile with current
Pennsylvania Registration to be eligible for application.
c)
A prospective member must be sponsored by (3) three regular club
members, who are in good standing.
d)
Upon satisfying the above requirements, an applicant may file an
approved application form, which shall contain an agreement to abide by
the by-laws and the pledge of the club.
e)
An application for membership along with the first year’s
initiation fee and dues shall be forwarded to the Board of Directors
should in turn will submit names to the Secretary with their
recommendation at the next regular meeting. At this time, the names will
be presented to the general membership for comment.
f)
A secret ballot will be taken, in writing, and a 2/3-majority vote
of those present and in good standing will signify passage.
g)
There is a (3) three-year probation period. All new memberships
will be required to earn (60) sixty credit points per year for each year
of the (3) three-year probation period. The (60) sixty credit points may
be earned or they may be paid at the value of $1.00 (one dollar) per
point.
h)
A new member on probation must attend at least (3) three meetings
per year. This may be any combination of regular, board, or committee
meetings.
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SEC
5
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Application
will be acted upon in the order received.
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SEC
6
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A
member may resign from the club at any time upon notice in writing to the
Secretary.
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SEC
7
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Termination
of membership…cause of:
a)
Non-payment of dues and assessments.
b)
Failure to live up to the club pledge or oath.
c)
Actions detrimental to the club as a whole. Membership terminated
for failure to live up to the club pledge and oath and actions detrimental
to the club as a whole may be done by a (2/3) two-thirds majority vote of
the members present at any meeting of the club, provide written notice of
such intention is given at each regular member of the club.
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SEC
8
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Regular
membership in the Pennsylvania Snowseekers Snowmobile Club, Inc. shall be
limited to (100) one hundred memberships.
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SEC
9
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Associate
Membership
a)
(12) Twelve on memberships from outlying counties outside of
Allegheny, Butler, Beaver, Lawrence, Armstrong, Mercer, Venango,
Washington and Westmoreland.
b)
Same dues as Regular membership $50.00 club, $15.00 State.
c)
Initiation fee $275.00 or $95.00 per year for (3) three years.
d)
All rights and obligations same as Regular membership except as
a.
No voting rights on elections of officers.
b.
Can’t hold office
c.
Must attend (2) two meetings per year.
d.
Credit points and work weekends same.
e.
The $50 per year club and PSSA dues are to be paid annually.
This
associative membership is designed to give the opportunity to outlying
snowmobilers, to have a club and a place to ride, with accommodations, and
maintain room for base area increase in Regular membership.
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ARTICLE
3
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BOARD
OF DIRECTORS
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SEC
1
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The
Board of Directors shall constitute the executive board of the club and
shall be responsible for the execution, through its officers, of the
authorized policies of the club. It shall authorize all expenditures and
shall not create any indebtedness beyond the income of the club, nor
disburse funds for purpose non-essential to the object of the club. It
shall approve all committees appointed by the President.
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SEC
2a
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The
Board of Directors shall consist of (9) nine members, i.e., President,
Vice President, Treasurer, Retiring President, Secretary and elected
Directors. The Retiring President shall automatically become a member of
the board for a period of (2) two years. Sufficient directors to be
elected each year to maintain a (9) nine-man board. Any Past President can
be an alternate board member.
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SEC
2b
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Any
Directors who fails to attend (2) two consecutive meetings should come
before the board for review.
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SEC
3
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(5)
Five members of the board shall constitute a quorum at any meeting of the
Board of Directors.
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SEC
4a
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Regular
meetings of the Board of Directors shall be held monthly at a time and
place designated by the President.
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SEC
4b
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(1/2)
If, one-half hour after the time and place set, a quorum is not met,
meeting may be cancelled.
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SEC
5
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Special
meetings of the Board of Directors may be called by the President. Notice
to be given in sufficient time to permit members to be present, taking
into consideration the availability, transportation, work and other
contributing factors.
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ARTICLE
4
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OFFICERS
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SEC
1a
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The
elective officers of the club shall be President, Vice President,
Treasurer, Recording Secretary and Directors. Husband and wife when
applicable will equally share all elected offices of the club.
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SEC
1b
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Any
officer who fails to attend (2) two consecutive meetings should come
before the board for review.
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SEC
1c
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The
Corresponding Secretary to be appointed by the President.
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SEC
2
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The
officers shall be elected by the members at the regular meeting in may,
with installation being held at the annual meeting in September. The
officers shall hold office for the term of (1) one year, or until their
successors shall have been elected and qualified.
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SEC
3
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The
President shall preside at all meetings of the club and its Board of
Directors. He shall be a member ex-officio of all committees. He shall
carry out these and other responsibilities as assigned him by the by-laws
and the Board of Directors. The President cannot be elected for more than
(3) three successive years.
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SEC
4
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The
Vice President shall, during the absence of the President, perform all
duties of the President.
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SEC
5
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The
Treasurer shall receive all monies and deposits it in a bank, in the name
of the club, approved by the Board of Directors. All checks and vouchers
must be signed by the Treasurer. He shall keep the members’ club records
and a detailed record of club receipts and disbursements. He shall collect
from members, and others, all monies due the club. He shall prepare and
submit monthly financial reports to the Board of Directors and to the
club. He shall aid in the auditing of the books, to be submitted to the
Board of Directors and to the club at the end of the fiscal year. The
books shall be open for inspection by the membership for a period of (30)
thirty days following the audit.
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SEC
6a
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The
Recording Secretary shall keep the general club records, including minutes
of the club and board meetings, committee appointments and officers list.
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SEC
6b
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The
Corresponding Secretary shall handle all club correspondence, including
sending notices of meetings and special events.
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SEC
7
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Vacancies
in any elected office, with the exception of the President, may be filled
by the members at any meeting of the club at which a quorum is present.
The successor so chosen shall serve for the unexpired term of his
predecessor. The President vacating will automatically be replaced by the
Vice President.
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SEC
8
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Members
must attend a minimum of (7) seven regular membership meetings out of the
previous (12) twelve months in order to be eligible to hold an elected
office, and must have been a member in good standing for no less than (1)
one year.
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ARTICLE
5
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FISCAL
YEAR
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SEC
1
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The
fiscal year of the club shall run from January 1 to December 31.
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ARTICLE
6
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BUDGET
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SEC
1
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A
proposed budget covering the total anticipated expenditures for the coming
fiscal year shall be submitted to the Board of Directors at the annual
meeting by the Treasurer. It shall be considered and may be approved with
or without revision. No member will be reimbursed for any money spent for
club purposes without first rendering a bill for sale, the amount not to
exceed $15.00. The Treasurer shall be allowed the sum of $10.00 petty
cash. If and when the club funds reach $1,000.00 the Treasurer shall be
bonded for said amount. The Board of Directors shall approve the surety
company in which the Treasurer is to be bonded. Costs of said bond is to
be paid from clubs funds.
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SEC
2
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An
annual audit of the clubs assets shall be performed by an audit committee
appointed by the President, (90) ninety days following the end of the term
of office.
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SEC
3
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Monies
over $250.00 Two-hundred and fifty dollars must be approved by the Board
of Directors.
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ARTICLE
7
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DUES
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SEC
1
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Dues
are payable to the Treasurer on July 15 and no later than September 15,
and if not paid by September 15th, written notice will be sent
by registered letter. If a registered letter is sent, the member receiving
the letter will be charged an additional ($) dollar amount to be decided
on yearly for postage. If dues have not been paid within (30) thirty days
from the date of receipt, said members will be unable to participate in
any club activity and his name will be dropped from the roll. In order to
be reinstated former member must be accepted by the membership, providing
the membership is not full, and all prior obligations are met.
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SEC
2a
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Dues
for each regular membership of the club shall be $110.00 per year, plus
the PSSA dues. The amount of $50 plus the PSSA dues shall be due as stated
in Article 7 Section 1 above. The remaining $60.00 is not due until
September 30th of the following year. Members have the option
of earning credit points through club projects to offset the $60.00 or to
pay the $60.00 when due. If partial credit points are earned, then the
difference shall be due.
SCHEDULE
OF CREDITS POINTS
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Club
Officers, Board of Directors, Corresponding Secretary, Committee
Chairman, Chairman of moneymaking projects $60.00 Credit Points
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Active
committee members $15.00 Credit Points
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All
raffle ticket sellers 20% of ticket values sold
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Work
days at Highland, per day (due to distance traveled) $10.00 Credit
Points
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Work
days in local area, per day $5.00 Credit Points
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Attendance
credit points (max. credit points $30.00 per year) $2.00 Credit Points
per meeting
This
includes membership meetings, Board of Directors meetings, Committee
meetings and special meetings called.
Committee
Chairperson is responsible to report and record member credits earned. The
Board of Directors to have the authority to revise the schedule of credits
and also the assessments for the use of the club building, when and if
necessary.
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SEC
2b
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The
President shall be exempt from paying club and state dues.
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SEC
2c
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Subject
to approval by the Board of Directors, members on active duty in the
military service or attending school full time, shall be required to pay
an annual dues of $10.00 per year until completion of military service or
school. During this period, the privileges of regular membership shall be
forfeited.
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SEC
3
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There
shall be an initiation fee of $100.00 per year for (3) three years. The
first year initiation fee must accompany an application. The second and
third year initiation fees may be paid in monthly payments during their
respective years, or paid in full by their anniversary date.
a)
For members on probation, the annual dues shall be $50.00 per year,
plus the PSSA dues, plus points.
b)
Any regular membership dues increase shall be added proportionately
to Section 3a above.
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SEC
4
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Social
membership dues are $10.00 per year.
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SEC
5
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Inactive
dues are $10.00 per year.
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ARTICLE
8
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MEETINGS
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SEC
1
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The
annual meeting of the member of the club shall be the first meeting of
September.
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SEC
2a
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Regular
meetings of the member of the club will be held on the (1st)
first Thursday of the month and may be changed each month depending on
which is for the betterment of the club.
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SEC
2b
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Regular
business meetings must be held in Butler, Beaver, Lawrence or Allegheny
Counties
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SEC
3
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Notice
of the place, hour, date of all meetings of the membership of the club
shall be given to all members by the Corresponding Secretary.
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SEC
4
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Special
meetings of the members of the club may be called only by the President.
The meetings shall be given (3) three days notice, stating the purpose of
the meetings, time, place and date of said meeting. The meeting shall be
confined to the purpose given with the notice.
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SEC
5
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(10%)
ten percent of the number of the club plus (4) four elected officers shall
constitute a quorum at a regular meeting.
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SEC
6a
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If,
at the designated time of the meeting, the required number of officers are
not present, the President shall have the power to fill the vacancies from
the membership. These appointments are to remain throughout the meeting.
Any action pertaining to club policies to be approved by the elected Board
of Directors.
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SEC
6b
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(1/2)
one half hour after the time and place set, a quorum is not met, the
meeting may be cancelled.
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ARTICLE
9
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AMENDMENTS
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SEC
1
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These
by-laws may be amended at any general membership meeting of the club by a
(2/3) two-thirds majority vote of the members present providing a notice
of such meeting is mailed to all general membership members of the club
(7) seven days in advance of meeting.
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ARTICLE
10
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PARLIAMENTARY
AUTHORITY
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SEC
1
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The
rules contained in Robert Rule of Order, revised, shall govern the club in
all cases to which they are applicable and in which they are not
inconsistent with these by-laws.
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ARTICLE
11
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COMMITTEES
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SEC
1a
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Highland
Building and Grounds
Ways
and Means
Special
Activities
Membership
and Attendance
Welcoming
Receptionist
Publicity
Club
of the Year
By-Laws
Highland
House
Charities
Trails
Social
Membership
Points
System
Safety
and First Aid
Teenage
Directors
Grievances
and Suggestions
Fire
Protection and Drills
Keys-Patches-Pins-Hats,
etc.
Sick-Hospitalized-Needy
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SEC
1b
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Chairperson
of all standing committees shall be appointed by the President.
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SEC
1c
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Committees
shall be added or deleted as needed by the President.
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ARTICLE
12
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FLOWERS
FOR MEMORIAL
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SEC
1
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Flowers
of a memorial are to be sent to the funeral of any regular member’s
husband, wife, son, and daughter residing with the member. Members of the
club are to notify the Secretary at once of any death.
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